Miscellaneous Inventory Items

Miscellaneous items are items that your Property has or utilizes that will be placed on a Banquet Event Order for the setting up of a Function room or Event space, but that do not fall under the categories of "Set Up", "Beverage", or "Audio Visual". These are typically things such as labor fees, tent rentals or flowers, and may include items unique to your Property (for example ice carving). These can be items that you have on site, or items that you rent from an outside vendor. You need to know what Miscellaneous Inventory Items you require for any particular Functions that will occur at your Property and how much inventory you have available, to ensure you do not over-commit your Miscellaneous Inventory items.

Use the Miscellaneous Inventory Items command to enter all of the Miscellaneous items that are utilized at your Property.

The Miscellaneous Inventory Item command is part of the Sales and Catering Configuration Menu area. The Sales and Catering Configuration Menu commands allow you to utilize your Sales and Catering Module to its fullest potential and manage your functions or events in a concise, cohesive manner.

If your Property does not currently have our Sales and Catering Module and you are interested in adding it, please contact us at  Sales@SkywareSystems.com.

The Sales and Catering Configuration Menu area is part of the Property and System Configuration area of Skyware Systems. You may edit the configuration to suit your Property at any time if you have the appropriate access/authorization.

 

 


Select Managers Screen from the Quick Menu on the left side of the screen, then select Configuration > Sales and Catering =>.

Quick Menu with Manager's Screen option selected

Select Manager's Screen to be taken to the MANAGER'S COMMANDS screen.

Manager's Commands Menu

Select Configuration to be taken to the PROPERTY AND SYSTEM CONFIGURATION screen.

Manager's Commands Menu with Configuration option selected

Alternately, you may also be able to select Configuration directly from the Quick Menu, if the menu has been set up to include the Configuration option.

This will take you to The Property System Configuration Menu.

Property and System Configuraion Menu

The list of property configuration options are divided into four sections, which are Required Configuration, Optional Configuration, Locales/Dates and Sub-Systems.

Select Sales and Catering => from the Sub-Systems section.

Sub-Systems section of the Property System Configuration menu with Sales and Catering Configuration menu command selected

This will open the Sales and Catering Configuration Menu.

The Sales and Catering Configuration Menu has four sections: Sales, Catering, Menus and Inventory.

Sales and Catering Configuration Menu screen

Select Miscellaneous inventory Items from the Inventory section.

Inventory section of the Sales and Catering Configuration menu with Miscellaneous Inventory Items command selected

 

When opened, the Miscellaneous Inventory Items Maintenance screen display is split into two frames, with the left side of the screen listing any already configured Miscellaneous Inventory Items for the Property and the right side containing the fields you need to complete in order to add or edit a Miscellaneous Inventory Item for the Property. Any changes made on the right, once saved, will be updated in the listings to the left. Enter the different Miscellaneous Inventory Items for your Property.

Miscellaneous Inventory Items Maintenance screen example

The currently configured options are displayed by:

Order: List Order of the Miscellaneous Inventory Items. This will display your Miscellaneous Inventory Items in the order you desire in the interface. If there is no list order number, the Miscellaneous Inventory Items will be displayed alphabetically.

Code: The Miscellaneous Inventory Item Code, a short version of a name for the specific Miscellaneous Inventory Item. Codes can be up to 10 characters.

Description: The actual name of the Miscellaneous Inventory Item or how you wish to refer to it.

 

Your options include the following:

Generate a new entry:

Click the New Generate New Entry button button from the toolbar to add a new Miscellaneous Inventory Item.

Complete the fields described below.

OR:

Select an existing Miscellaneous Inventory Item from the list on the left, and click the Replicate Replicate Current Entry button button from the toolbar. Then change the field information as described below.

Edit the current selection:

Change the field information described below.

 

Miscellaneous Inventory Item Maintenance screen right side detail for editing

 

Code: This should be the short version of the Miscellaneous Inventory Item name, that will be used in the interface when selecting options. Codes should be easily recognizable by your staff. Codes may be up to 10 characters in length.

This field is required.

List Order: This determines in what order the Miscellaneous Inventory Item appears listed in the interface.

Enter a number into the List Order field.

This field is optional, however it we recommend that you list the Miscellaneous Inventory Item in the order you prefer. This makes it easier for staff to find the Miscellaneous Inventory Item they need in the interface.

Description: This is the description of the Miscellaneous Inventory Item. You should enter the full description of the Miscellaneous Inventory Item here.

This field is required.

Location: This is where you keep the Miscellaneous Inventory Item when it is not in use, if applicable.

Total Quantity: Enter the total number of the particular Miscellaneous Inventory Item that you have available here.

Track Quantity?: This box may be checked or unchecked. If checked, Skyware Systems will track the inventory you have available versus already assigned, to ensure you do not over-commit your Miscellaneous Inventory items.

Price: If there is a charge associated with using this Miscellaneous Inventory Item, enter the amount here. By default the price is entered as 0.00 (no charge).

Posting Type: Posting Types are used to post charges. This field is required IF you have entered a price for using this Miscellaneous Inventory Item, to allow the revenue to be attributed appropriately. This is a drop-down menu of available options, select one.

Not Active?: This box may be checked or unchecked. By default, it is unchecked. If a Miscellaneous Inventory Item is currently not active (for example seasonal options such as Spring flowers) this box may be checked.

 

When you are finished adding or editing a Miscellaneous Inventory Item, click the save button (Save button) in the local tool bar.

 

Date Updated February 18, 2021